Wye Mountain Community Church

A Global Methodist Church

FOOD VENDOR APPLICATION

Come join us this March 14th – 21st, 2026, for the 48th annual Wye Mountain Daffodil Festival. Attention Food Vendors: We are seeking enthusiastic food vendors to provide great eats and drinks at the upcoming Daffodil Festival this spring. If you offer delicious food, beverages, or specialty treats, we invite you to apply and help make our festival a tasty success! You must have a health permit for the food truck, insurance, and a business license to apply. Apply before January 20, 2026.

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EXHIBITOR AND VENDORS WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT

  • Indemnification: Exhibitors agree to indemnify and hold harmless Wye Mountain Community Church, the Wye Mountain Daffodil Festival, their officers, and representatives from any loss, expense, claims, damages, causes of action, injuries, suits, or damages to persons or property, including attorney fees.
  • Scope: This indemnification covers any issues arising out of or related to the operation, use, or consumption of any product provided or sold by the exhibitor or vendor, as well as the participation of anyone working for or with the exhibitor or vendor at the festival

If you need any further assistance or specific details, feel free to ask! 😊

TERMS AND CONDITIONS

Festival Exhibitor Guidelines

  • Opening and Closing Times: The festival typically runs from 9:00 AM to 5:00 PM daily, though times may be adjusted due to weather or other factors.
  • Setup and Breakdown: Exhibitors can start setting up on Friday before the festival opens and must be fully set up by the opening day. Breakdown can only start after the official closing time and must be completed within two hours.
  • Maintenance: Exhibitors are responsible for keeping their selling spaces clean and trash-free.
  • Booth Staffing: Booths must be staffed from opening to closing times.
  • Responsibility for Merchandise: The festival is not responsible for any merchandise or display materials left unattended.
  • Handmade Items: Items for sale must be predominantly handmade by the exhibitor. Festival leaders can remove items that are not adequately homemade.
  • Liability: Exhibitors are responsible for any loss or damage to their property and any damage to festival facilities.
  • Conduct: Exhibitors are responsible for the conduct of their employees and representatives.
  • Exhibitor Experience: The festival aims to provide exceptional experiences for exhibitors and patrons. Special needs should be included in the application.
  • Display Boundaries: Exhibitors must ensure their display equipment does not extend beyond their assigned boundaries.
  • Electricity: Available on a first-come, first-served basis, with additional fees for atypical electrical draw.
  • Extension Cords: Must be provided by the exhibitor and be safe for public use.
  • Music: Provided by the festival; exhibitors cannot have their own music or audio devices.
  • Furniture: Exhibitors must provide their own chairs, tables, stands, tents, or canopies.
  • Pets: Not allowed in vendor booths or on festival grounds, except in designated pet areas or for documented service animals.
  • Outdoor Setup: Outdoor exhibitors should bring shims or wood blocks to level tables and secure tents or canopies.
  • Application Approval: Festival leaders reserve the right to decline any application.
  • Registration Fee: Nonrefundable. This fee will be collected after the application has been accepted. Incomplete applications will not be processed.
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Connect With Us

janetstyers@wyemountaincommunitychurch.com

22300 AR-113, Bigelow, AR 72016

Service Times

Early Service 9:30am - 10:30am

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